Administrative Assistant (Newport News)

WHY WORK WITH CCEVA
Want to live out your faith through service? Want to leave work knowing that you made a difference in someone’s life? Then working at Catholic Charities of Eastern Virginia (CCEVA) may be the place for you. We work together as a team to better serve the community we live in. Join our team to help serve as the hands and feet of Christ in our community.
PURPOSE OF THE POSITION:
  • Answer telephones, greet clients & visitors, and provide administrative support to staff in the Newport News office
  • Provide support for In-Home Respite and CARES programs as well as to the Director of Health and Community Services Department as time permits
QUALIFICATIONS:
  • High school education
  • Minimum of three years work related experience
  • Experience with computer and standard office equipment
  • Acceptance of Pro-Life philosophy
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
  • Answer all incoming calls and route calls to appropriate staff
  • Greet clients and visitors to office
  • Keep abreast of agency and community resources and refer clients to additional resources and services as needed
  • Collect clinical therapy fees and write receipts for clients
  • Prepare weekly deposit
  • Accept donations and provide written receipt for items, scan copy of receipt to Development Assistant and file
  • Participate, as requested, in support and administrative staff meetings
  • Assist with scheduling building maintenance, pest control, car maintenance, fire extinguishers maintenance, etc., as issues arise
  • Perform and document office fire drill quarterly
  • Order office and cleaning supplies as needed
  • General support for Health and Community Services Director
    • Aide with monthly reports
    • Aide with PQI reports for Department
  • General support for In-Home Respite Coordinator
    • Aide in inputting time sheets from the Peninsula
    • Aide in emergent Respite calls when Coordinator out of office
    • Assist with marketing for respite workers on the Peninsula
  • General Support for CARES
    • Aide in inputting time sheets from the Peninsula
    • Assist with marketing for volunteers on the Peninsula
    • Assist with CARES clients being enrolled for Thanksgiving and Christmas assistance
  • Post adoption exchanges between birth families and Adoptive families
  • Close all Adoption cases
  • Scan DVIP documents to FLE Administrator weekly
  • Manage the Jive Phone System
  • Respond to needs in line with abilities and professional interests
  • Perform related tasks as needed
  • Interpret Agency’s programs and policies to other professionals / community organizations interacting with during delivery of services
  • Keep abreast of community resources available to clientele served by department
WORK DEMANDS & ENVIRONMENT
  • Ability to stoop, lift (ex. pick, pinch, type, or grasp)
  • Exerting up to 20lbs of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects.
  • Ability to inspect and analyze figures, accounting items, written materials, newsprint, computer terminal characters, transcription, and other similar objects at distances generally close to the eyes.
  • The worker is subject to a variety of inside environmental conditions that may occur in an office, private home, or elsewhere in the community
OTHER DUTIES:
  • Respond to agency needs in line with abilities, interest & changing community needs

Please apply here

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